WAAC

Systems integration

ERP recurring billing integration

Integrate recurring billing into ERP, automate receivables, payment reconciliation and WhatsApp reminders.

Companies handling subscriptions or recurring payments often face operational inefficiencies when processes rely on manual tasks. Integrating ERP systems with payment gateways and communication channels helps automate the full financial cycle.

Benefits

  • Automated recurring billing with scheduled invoices
  • Automatic payment reconciliation inside ERP
  • Improved delinquency tracking
  • Centralized financial data
  • WhatsApp payment reminders
  • Reduced manual errors

How WAAC delivers

WAAC starts with a full mapping of your financial workflow, ERP system, and payment tools. Based on that, integrations are implemented using APIs, webhooks, or custom logic.

A middleware layer may be created to sync customers, invoices, payments, and financial status. Automated messaging flows can also be implemented when applicable.

Delivery timelines vary depending on system complexity and integration scope.

Use cases

Subscription services: automated billing and ERP reconciliation.

Education: recurring tuition payments tracking.

Service contracts: automated invoicing and payment monitoring.

FAQ

How to integrate recurring billing with ERP?

It starts with workflow mapping and system analysis, followed by API-based integration.

How to automate payment reconciliation?

By syncing payment confirmations directly into ERP.

How to manage delinquency?

With centralized data and automated alerts.

Can reminders be sent via WhatsApp?

Yes, if properly configured and compliant.

Describe your current setup to receive a tailored integration proposal.

Frequently asked questions

How to integrate recurring billing into ERP?

By mapping workflows and connecting systems via APIs or middleware.

How to automate payment reconciliation?

By syncing payment confirmations with ERP automatically.

How to manage delinquency?

Through integrated data and automated alerts.

Can WhatsApp reminders be used?

Yes, if properly configured and compliant.

Is your company facing any of these challenges?

  • •Recurring invoices are generated manually every month
  • •Payment reconciliation requires manual verification inside the ERP
  • •Limited visibility into overdue accounts and unpaid subscriptions
  • •Financial data is fragmented across ERP, payment platforms and spreadsheets
  • •Teams spend excessive time following up on payments and sending reminders

The cost of maintaining the current process

  • •Higher operational costs caused by repetitive financial tasks
  • •Increased delinquency due to delayed follow-up actions
  • •Financial reporting inaccuracies caused by manual processes
  • •Reduced cash flow predictability and slower decision-making
  • •Limited scalability as billing volume grows

The WAAC transformation

Before

Recurring invoices created manually by the finance team

After

Automated billing generation based on predefined business rules

Before

Payment status updated through manual checks

After

Automatic payment reconciliation directly inside the ERP

Before

Delinquency managed through spreadsheets and manual reports

After

Centralized monitoring with real-time financial visibility

Before

Manual reminder messages sent individually

After

Automated WhatsApp notifications triggered by payment events

How our solution works

1

Financial Workflow Assessment

We analyze your current billing, payment and reconciliation processes.

2

System Mapping

We identify ERP platforms, payment gateways and communication channels involved.

3

Integration Architecture

We design API, webhook or custom integration flows based on your environment.

4

Automation Deployment

Recurring billing, reconciliation and notification processes are automated.

5

Continuous Optimization

Rules, workflows and integrations evolve as your business grows.

Business benefits

Lower Operational Costs

Reduce manual financial activities and improve team productivity.

Improved Cash Flow Visibility

Gain real-time insights into receivables, payments and overdue accounts.

Faster Financial Operations

Automate repetitive processes and accelerate payment management.

Reduced Delinquency

Use automated reminders and structured workflows to improve collections.

Scalable Financial Processes

Handle growing billing volumes without increasing operational complexity.

WAAC vs Traditional Financial Processes

Feature / DifferentiatorWAAC approach
AutomationWAAC automates billing, reconciliation and reminders, while traditional processes rely heavily on manual execution.
VisibilityIntegrated financial data replaces fragmented spreadsheets and disconnected systems.
EfficiencyReal-time synchronization eliminates delays and repetitive verification tasks.
ScalabilityThe solution grows with your business without requiring proportional increases in administrative effort.

Complete connectivity across your ecosystem

ERPWhatsAppCRMPayment GatewaysSubscription PlatformsWebhooksCustom APIsFinancial Systems

Why choose WAAC?

  • Specialists in business system integration
  • Experience with ERP, CRM and payment platform connectivity
  • Custom automation built around real operational requirements
  • Strong focus on operational efficiency and financial visibility
  • Scalable architectures designed for long-term growth

Operational outcomes that build confidence

24/7

Continuous monitoring of billing, payments and financial status

Automation

Reduced dependency on manual billing and reconciliation processes

Integration

Connected financial workflows across ERP, payment and communication systems

Efficiency

Faster operations with fewer errors and less rework

Our delivery methodology

1

Phase 1

Assessment of financial workflows and system landscape.

2

Phase 2

Definition of integration architecture and automation strategy.

3

Phase 3

Development and deployment of integrations.

4

Phase 4

Validation of billing, payment and reconciliation workflows.

5

Phase 5

Monitoring, optimization and continuous evolution.

Frequently Asked Questions

Can the solution integrate with our current ERP?

In most cases, yes. We evaluate available APIs, webhooks and integration options during the assessment phase.

Can payment reconciliation be automated?

Yes. Payment confirmations can automatically update financial records and statuses inside the ERP.

Can customers receive WhatsApp payment reminders?

Yes. Automated reminders can be triggered before or after due dates according to your business rules.

Will this help reduce delinquency?

Yes. Centralized visibility and automated communication improve payment follow-up and collection efficiency.

Can the integration evolve over time?

Yes. New workflows, payment providers and automation rules can be added as your operation grows.

Ready to automate recurring billing and financial operations?

Discover how ERP integration, automated reconciliation and WhatsApp notifications can reduce operational costs and improve financial control.

Request a Free Assessment

Solution line

Systems integration